Privacy Policy

Effective Date: 07/01/2026

The Dennis Frayne Association for Music Education respects your privacy and is committed to protecting the personal information you share with us. We believe that trust is fundamental to every educational community. Just as we strive to create learning environments built on respect, integrity, and professionalism, we are committed to handling your personal information with the same care and responsibility.

This Privacy Policy explains what information we collect, how we use it, how we protect it, and the choices available to you. This Privacy Policy applies to information collected through the Association's official website and services.

Information We Collect

Depending on how you interact with the Association, we may collect the following types of information.

Membership Information

When you apply for membership or participate in Association programs, we may collect information such as:

Name
Mailing address
Email address
Telephone number
Professional information related to music education
Membership application information
Certification or program participation records

Payment Information

When you purchase a membership, renew your membership, or make another purchase, payments are processed through secure third-party payment providers. The Association does not store complete credit card numbers or other sensitive payment information on its servers.

Newsletter and Email Communications

If you subscribe to our newsletters or email updates, we collect your email address and any information you voluntarily provide.

You may unsubscribe from promotional or informational emails at any time by using the unsubscribe link included in those messages. Please note that we may continue to send important membership or account-related communications when necessary.

Website Analytics and Cookies

Our website may use cookies and similar technologies to:

Improve website performance
Understand how visitors use our website
Measure website traffic
Enhance the user experience

Most web browsers allow you to manage or disable cookies through your browser settings.

How We Use Your Information

We use the information we collect to:

Process membership applications and renewals
Provide Association services and member benefits
Process payments
Maintain membership and certification records
Communicate with members and applicants
Send newsletters and important Association announcements
Improve our website and member experience
Respond to questions and requests
Comply with applicable legal obligations

How We Protect Your Information

We are committed to protecting your personal information through appropriate administrative, technical, and organizational safeguards designed to help keep your information secure. Access to personal information is limited to authorized Association personnel who require the information to carry out their responsibilities. Although no method of transmitting or storing information electronically can be guaranteed to be completely secure, we work diligently to protect the information entrusted to us.

Sharing Information

We do not sell, rent, or trade your personal information.

We may share information only when reasonably necessary to:

Process payments through trusted payment providers
Deliver email communications through trusted email service providers
Operate and maintain our website through trusted technology providers
Comply with applicable laws or legal obligations
Protect the rights, property, or safety of the Association, our members, or others

These service providers receive only the information reasonably necessary to perform their services on our behalf.

Data Retention

We retain personal information only for as long as reasonably necessary to provide Association services, maintain membership records, comply with legal obligations, resolve disputes, and enforce our policies.

Your Choices

You may:

Request access to the personal information we maintain about you
Request that inaccurate information be corrected
Request deletion of your personal information, subject to applicable legal or operational requirements
Unsubscribe from promotional emails at any time

If you would like to exercise any of these rights, please contact us using the information below.

Children's Privacy

The Association primarily serves music educators and other adults. We do not knowingly collect personal information directly from children except as permitted by law or with appropriate parental or legal guardian involvement when required.

Third-Party Websites

Our website may include links to third-party websites for your convenience. Because those websites operate independently, the Association is not responsible for their privacy practices or content. We encourage you to review the privacy policies of any third-party websites you visit.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. When we do, we will post the revised Privacy Policy on this page and update the effective date above.

Your continued use of the Association's website or services after changes are posted constitutes acceptance of the updated Privacy Policy.